Privacy Policy

Effective Date: January 1, 2015

Purpose of this Policy

We are committed to fair information practices and the protection of your privacy. We created this Privacy Policy (“Policy”) to give you confidence as you use the Romulus application, website, and any related service provided by Seneca Systems, Inc. (“Services”).

This Policy covers how we collect, use, store, and share your information when you use our Services.

How We Collect and Use Your Information

We promise to never sell your information to advertisers under any circumstances, period.

Personal information you provide to us voluntarily.

We will collect and store the personal information you voluntarily provide as you use our Services. This may include any personal information that is required on any government forms. We will use this information only to provide the functionality of the Services and to deliver certain communications to you. This may include any communication necessary to process your requests and timely information and updates about our Services, including changes to our Terms of Use and this Policy. If you would like to opt out of receiving emails related to our Services, please contact

Information we collect automatically.

In addition to the information you voluntarily provide us, we will automatically collect certain information for your safety and security. This may include the Internet Protocol address assigned to your computer or device, which may reveal your location. We will only use this information for the functionality of our Services, for example to verify that a request is sent from a particular county.

Other anonymous data. When you visit our website (“Site”), we may use cookies to collect generic, anonymous information that does not identify you. We will only use this information to improve our Services. Cookies are required to login to our Services. We may use third-party software, such as Google Analytics, to collect anonymous information including, but not limited to, the number and frequency of visitors to our Site, the web pages you visit before and after our Site, and your computer browser information.

How We Share Your Information

Third parties.

We will never sell your information to any third-party advertisers. However, we may disclose your personal information, on a limited basis, to third-party affiliates to deliver communications related to our Services to you. We may also disclose your information if we have a good-faith belief that such action is necessary to (1) comply with the law, (2) protect and defend our rights, or (3) prevent an emergency involving danger of death or serious physical injury to any person.

Sale of company or assets. In the event that we sell all or portions of our company or its assets, including the user information collected through our Services, we will notify you before transferring your information to the acquiring company.

How We Secure Your Information

We appreciate that you trust us with your sensitive information. As such, we use security measures to protect the safety of your information. These measures are intended to prevent the loss, misuse, and alteration of the information that we obtain from you.

Unfortunately, despite our best efforts to protect your information, such loss, misuse, and alteration may occur. We are not responsible to our users or to any third party due to any such loss, misuse, or alteration.

Our Duty To Retain Your Information

The information you provide may be subject to disclosure under public record laws and data retention requirements of government agencies. Even after you delete your user account, we may be legally obligated to hold onto your information. We will maintain your information as long as necessary to comply with public records laws and data retention requirements of government agencies to which you wish to submit your request.

Public Records Laws And Your Information

A key feature of our Service is the ability to provide information to government agencies in a user-friendly manner. However, information collected by government agencies is often subject to disclosure based on laws related to public records, such as the California Public Records Act. We have no control over these laws, and the information you provide to us that is then sent to a government agency may be subject to public disclosure.

We encourage you to learn more about these laws and how they affect your rights.

How We Handle Government Requests

From time to time, we may receive requests from government agencies to obtain information about our users. In handling such government requests, we greatly value the privacy of your information. While we may be required to turn over user information at times, we will abide by the following principles to protect your privacy:

  1. To the extent permitted by law, we will require a search warrant before we turn over information about you. This will protect your information in cases where the government request is overly broad and does not follow proper legal process.
  2. To the extent permitted by law, we will notify you when we receive government requests about your data. This allows you the opportunity to challenge the government request.
  3. We will publish a Transparency Report summarizing our practices with respect to government requests of user information.

We encourage you to read more about the Electronic Communications Privacy Act and how it affects your privacy rights here.

Information We Do Not Control

Public Forums

Our Services may include interactive forums such as message boards to strengthen communication between you and your local government. Please remember that any information that is disclosed in these areas becomes public information, and you should exercise caution when deciding to disclose your personal information. If you have any concerns regarding the information on our public forums, we encourage you to email us directly at

Third-party Services

Our Services may be integrated with services provided by third parties as part of the functionality of the Services. But we have no control over third parties. Thus, we make no guarantees about, and assume no responsibility for, the information or services provided by third parties.

Notification of Data Breach

We will comply with all data breach notification laws. For example, if you are in California, we will notify you if we discover or receive notification that your unencrypted personal information was, or is reasonably believed to have been, accessed by an unauthorized person. For more information, see California Civil Code Section 1798.82.

Changes To This Policy

As we improve our Services, we may add to, change, update, or modify this Policy. Any time that we plan on making a material change to this Policy, we will notify you at least 90 days prior to making the change by sending you an email. During the 90-day period, you may provide comments to us at If you continue to use the Services after that 90-day period, you consent to the new Policy. We will always have the latest version of this Policy posted on our Site.

How To Contact Us

If you have any questions about this Policy or our Services, please feel free to contact us by email (, or by phone 415-429-5899.